Position title
Facilities Services Administrator


  •  Good understanding of general H&S in the workplace.
  •  Good level of verbal and written communication skills.
  • A good level of IT skills.
  •  Ability to work under pressure and use own initiative.
  • The ability to communicate and work effectively with customers, employees and teams at all levels.

To provide Facility Services Support including Reception, Helpdesk, Shared Services and Post.

-Work effectively with other business sectors and support functions to promote and facilitate the achievement of company and corporate objectives.

-Greeting visitors and answering the switchboard as detailed in work instructions.

- Issuing Visitor passes, and registering visitors to site.

-Issuing Site passes as per instructions.

-Answering Site Emergency Phone.

-Produce reactive and planned Helpdesk jobs.

-Attach and maintain all records associated with the planned and reactive services -asks contained within the Facility Services database.

-Administer the Facility Services database, maintaining key information for the database to function which includes :

-Creation and maintenance of database registers (e.g. assets, staff names, contractor’s names, contact details etc)

-Creation and maintenance of new and existing planned maintenance schedules

-Archiving database records.

-Administer Asset Folder.

-Complete administration of TABS system

-Administering New Works process including quotes and purchase orders.

-Prepare weekly reports for Management.

-Assist in Shared Services functions, including scanning of all invoices

-Sorting and delivering post to the various Departments.

-Franking outgoing post and send Courier mail to meet daily deadlines.

-Assisting in the telecommunications services to the Site.

-To ensure all relevant Health and Safety issued are complied with.

-Accept and respond to any reasonable request to perform tasks not specifically contained within this document and carry out reasonable requests.



  •  A high level of flexibility and a positive attitude to innovation and change.
  • Commitment to the ongoing success of the business.
  •  Ability to work to minimum supervision.
  • Able to work as part of a team as well as individually.


  •  GSCS English and Mathematics
  •  Windows Software: Word and Excel. FSA/JUNE19/REV1/SH

For further information, please contact our Wantage Branch on: 01235 242240.

Date posted
August 2, 2022
Job Location
Grove, OX12 9GN
Employment Type
Working Hours
40 hours per week.
Base Salary
£20K-£25K Per year

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Position: Facilities Services Administrator

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