Facilities Services Administrator – Grove
Skills:
- Good understanding of general H&S in the workplace.
- Good level of verbal and written communication skills.
- A good level of IT skills.
- Ability to work under pressure and use own initiative.
- The ability to communicate and work effectively with customers, employees and teams at all levels.
To provide Facility Services Support including Reception, Helpdesk, Shared Services and Post.
-Work effectively with other business sectors and support functions to promote and facilitate the achievement of company and corporate objectives.
-Greeting visitors and answering the switchboard as detailed in work instructions.
- Issuing Visitor passes, and registering visitors to site.
-Issuing Site passes as per instructions.
-Answering Site Emergency Phone.
-Produce reactive and planned Helpdesk jobs.
-Attach and maintain all records associated with the planned and reactive services -asks contained within the Facility Services database.
-Administer the Facility Services database, maintaining key information for the database to function which includes :
-Creation and maintenance of database registers (e.g. assets, staff names, contractor’s names, contact details etc)
-Creation and maintenance of new and existing planned maintenance schedules
-Archiving database records.
-Administer Asset Folder.
-Complete administration of TABS system
-Administering New Works process including quotes and purchase orders.
-Prepare weekly reports for Management.
-Assist in Shared Services functions, including scanning of all invoices
-Sorting and delivering post to the various Departments.
-Franking outgoing post and send Courier mail to meet daily deadlines.
-Assisting in the telecommunications services to the Site.
-To ensure all relevant Health and Safety issued are complied with.
-Accept and respond to any reasonable request to perform tasks not specifically contained within this document and carry out reasonable requests.
Attributes:
- A high level of flexibility and a positive attitude to innovation and change.
- Commitment to the ongoing success of the business.
- Ability to work to minimum supervision.
- Able to work as part of a team as well as individually.
Qualifications:
- GSCS English and Mathematics
- Windows Software: Word and Excel. FSA/JUNE19/REV1/SH
For further information, please contact our Wantage Branch on: 01235 242240.
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